All applications MUST be submitted on Grants.gov. Submitting a paper application is only acceptable for the following reasons: 1) Grants.gov is unable to accept applications electronically in a timely fashion; 2) if the applicant does not have access to the internet; or 3) if the person providing the letter of recommendation does not wish for the applicant to see the contents of the letter.
All material outlined in the Application Package should be uploaded to Grants.gov in a single Adobe PDF in the correct order, except for the Standard Form 424, which should be uploaded to Grants.gov separately. All material mailed in must be postmarked by the due date as outlined in the Federal Funding Opportunity.
Make sure to enter your zip code in the 00000-0000 format.
To strengthen the Statement of Intent section of your application, you are allowed to provide one outreach letter from a community organization or group with which you would partner or collaborate to communicate your research. Please make sure it is on official letterhead, signed, and inserted after the Statement of Intent. The letter should outline your strategy for the outreach and education work you plan to undertake with this partner, their role in the collaboration, and the potential for success.
Inclusion of this letter will be taken into consideration during the review process. Your application will not be disqualified if you do not include this letter. However, an outreach letter is factored in when applicants are scored and is worth up to five (5) points in the evaluation rubric. No more than one outreach letter will be considered.
No. The outreach letter is different from your two letters of recommendation. The outreach letter outlines your strategy for the education and outreach work you plan to undertake with a community organization, group, or partner. The outreach letter is not required, but it is worth up to five (5) points if it is included.
The two letters of recommendation are completely different from the outreach letter and are a required part of your application. Each application must include only two (2) letters of recommendation with written signatures on the actual letter from individuals who have knowledge of your academic record, research effort, and work and/or life experience. It is recommended that each letter is no more than two pages long. One of these letters must be from someone in your current academic career. If you are currently not enrolled, one letter should be from a professor who can provide knowledge of your academic career. Relevant paid work, such as internships and volunteer efforts, are applicable. Letters of recommendation should include:
Yes, a NOAA employee can submit a letter of reference as one of the letters of recommendation required. Please note that the letter is limited to factual information and the NOAA employee’s knowledge of the applicant’s ability or character based on the employee’s government interactions with the applicant. The letter may not endorse one applicant over other applicants. Subject to restrictions and management approval, a NOAA employee may submit a letter of reference to NOAA for the agency’s use in evaluating the application. The supervisor must make a decision regarding whether it is in the agency’s interest to write such a letter. If the supervisor approves the letter, it should be written on agency letterhead and the employee should use his or her NOAA title. The employee may not send the letter in his or her personal capacity.
In order to make sure the application process is equitable for all applicants we must strictly follow the Notice of Funding Opportunity (NOFO). In the NOFO, it states "Applicants must have a cumulative 3.30 grade point average to be eligible to apply and maintain a minimum cumulative and term grade point average of 3.30 for every term and for the duration of their award."
The GPA for eligibility will be calculated the following ways:
If your GPA includes coursework from an international institution that does not align with the U.S. system for grades, please have an advisor or independent reviewer confirm that the student met the GPA equivalent requirement of a 3.3 GPA. Please include a GPA or equivalent in your pass letter from your international institution, otherwise your undergraduate GPA will be used as the determination for eligibility.